Marketing Compliance & Operations Specialist (m/f/x)

Location: Cluj-Napoca

Contract: Fulltime / permanent

The Opportunity

Are you passionate about combining commercial operations with compliance and business integrity?

We are looking for a Marketing Compliance & Operations Specialist to support our business in Romania. In this role, you will help ensure that our commercial activities operate effectively and in line with global processes, local legislation and relevant industry requirements.

You will work across a broad range of topics including transparency reporting, Anti-Bribery and Anti-Corruption (ABAC), third-party engagements, HCP/HCO interactions, contract management and marketing operations. You will also contribute to improving processes and building effective compliance frameworks that protect our company, employees, customers, patients and business partners.

The Role

Reporting into the Marketing organization, you will:

• Support key commercial operations processes and identify opportunities to improve processes, efficiency and ways of working.
• Ensure local processes are aligned with global requirements, internal guidelines and relevant Romanian legislation.
• Support Anti-Bribery and Anti-Corruption (ABAC) requirements and monitor associated compliance activities.
• Manage activities related to transparency reporting, including data compilation, quality control, cross-border activities and timely reporting.
• Perform regular checks and quality reviews to ensure the accuracy and completeness of transparency data.
• Support local compliance projects covering areas such as business integrity, HCP transparency, data protection and ABAC.
• Develop and review SOPs and support the delivery of compliance and contract-management training for employees.
• Monitor and track the implementation of activities related to Product Information Changes
• Collaborate with Marketing on the review and approval of promotional materials, considering scientific accuracy, brand strategy and relevant compliance requirements.
• Support Sales Representatives with relevant systems and coordinate operational activities such as cycle meetings and promotional-material management and inventory.
• Support employees in preparing service and sponsorship contracts, including relevant appendices and, where required, discussions with contractual partners.
• Ensure approved contract templates are used appropriately and contracts are archived according to established procedures.
• Participate in the assessment, onboarding and management of third parties from an anti-corruption perspective.
• Support compliance with applicable ARPIM standards and requirements.
• Continuously develop subject-matter knowledge and share relevant expertise with internal stakeholders.

Your Qualifications

To succeed in this role, you will bring:

• A Bachelor’s degree in Business, Marketing or a scientific discipline.
• 3–5 years of relevant commercial operations experience.
• Professional experience within compliance and/or contract management, for example within a corporate compliance function or auditing environment.
• Strong proficiency in Microsoft Office; SAP experience would be an advantage.
• Excellent written and spoken Romanian, combined with good written and spoken English.
• High levels of integrity and reliability.
• Strong attention to detail and a precise, professional communication style.
• A proactive approach to identifying challenges and finding better solutions.
• The ability to work independently while collaborating effectively as part of a team.
• An affinity for structured, process-based ways of working.
• Flexibility, openness and a strong commitment to quality.

What We Offer

This position offers the opportunity to take on a broad individual-contributor role combining Marketing Operations, Compliance, Transparency and Contract Management.

You will have the opportunity to:

• Work across a varied portfolio of compliance and commercial-operations activities.
• Collaborate with multiple internal stakeholders and contribute to both local and global processes.
• Build expertise across transparency, ABAC, third-party engagement, promotional-material review and contract management.
• Contribute directly to improving processes and strengthening compliant ways of working.
• Take ownership of meaningful activities that help protect the company, employees and stakeholders while supporting sustainable business operations.